Compare the appointment and meeting scheduling capabilities of Calendly and HubSpot Meetings to find the best platform for your needs in 2025.
With appointment and scheduling tools like Calendly and Hubspot Meetings, you can ensure smooth scheduling and meetings.
These two tools offer similar services by allowing you to set up and book meetings, appointments, and events seamlessly. However, there are still differences between them.
Calendly and HubSpot Meetings are efficient and reliable meeting and scheduling tools. Regardless, you will still need help and guidance to choose the one that perfectly fits your needs.
Calendly: Effortless Scheduling for Busy Professionals
Calendly is an automated scheduling tool, designed to empower individuals and businesses to streamline meeting coordination. Simply connect your calendar, define your availability, and Calendly presents a user-friendly interface for invitees to select their preferred time slot.
The platform then automates confirmations, reminders, and meeting links, eliminating the back-and-forth of traditional scheduling. With Calendly, you can reclaim valuable time previously spent on administrative tasks and focus on what matters most.
By connecting your calendar and highlighting your availability, Calendly allows clients or customers to choose a convenient time to meet. It also automates sending reminders and meeting links to participants. With Calendly, you can minimize the hassle of scheduling meetings, saving you valuable time.
HubSpot Meetings: Scheduling Simplified Within HubSpot CRM
HubSpot goes beyond scheduling; it's a powerful inbound marketing and sales platform. It arms businesses with tools for social media marketing, content management, web analytics, and more, ultimately geared towards lead generation and customer conversion.
As part of its comprehensive suite, HubSpot offers a scheduling tool that allows you to create dedicated booking pages for clients to easily schedule appointments with you. This functionality is offered through HubSpot Meetings. Similar to Calendly, it streamlines the process and provides a professional booking experience.
This guide will walk you through the functionalities of Calendly and HubSpot Meetings, helping you navigate their strengths and weaknesses. By the end, you will be equipped to make an informed decision and focus on what matters most – getting things done!
Calendly vs HubSpot Meetings: Comparison Table
| Features | Calendly | Hubspot |
|---|---|---|
| Automation | Yes | Yes |
| Integrations | Yes | Yes |
| Custom notification | Yes | Yes |
| Team scheduling | Yes | Yes |
| Calendar management | Yes | Yes |
| Booking page | Yes | Yes |
| Starting price | $12/seat per month | $20/seat per month |
| Shareable scheduling links | Yes | Yes |
Calendly vs Hubspot Meetings: Pricing Breakdown
Calendly Pricing
- Basic: Free
- Standard: $12 per user per month, billed monthly
- Teams: $20 per user per month, billed monthly
- Enterprise: Starts at $15k per year
Hubspot Pricing
- Basic: Free
- Starter: Starts at $20 per month per seat, billed monthly
- Professional: Starts at $890 per month, billed monthly
- Entreprise: Starts at $3600 per month, billed monthly
Calendly vs Hubspot Meetings: Feature Comparison
Key features of Calendly
- CRM integration
- Website booking
- Fast link sharing
- Meeting workflows and polls
- Reporting and analytics
- Custom availability
- Easy scheduling
- Group Scheduling
- Lead routing
- Integrations for sales, marketing, customer success, education and IT.
- ATS integrations
- Recruiter management
Key features of Hubspot Meetings
- Automatic syncing with Google Calendar and Office 365
- Round-robin and group meeting link options
- Shareable scheduling links that can be emailed or embedded on your website
- CRM integrations
- Automated admin work
- Scheduled appointment with multiple people
Calendly vs Hubspot: Pros and Cons
Calendly Pros and Cons
Pros
- Simple, elegant and modern interface
- Fully optimized for all devices
- All-in-one scheduling & meeting tool
- Seamless integration
- Access to create multiple event types
- Customizable availability
- Automated reminders and notifications
Cons
- Limited customization options
- Dependency on Internet connectivity
- It takes extra time and effort to master the use of advanced features.
- The free version is limited to an extent
- Not convenient for recurring bookings
Hubspot Pros and Cons
Pros
- All-in-one solution
- Free CRM
- Customization options
- Real-time lead behavior notifications
- Personalized email sequences
Cons
- Expensive per-user plans
- Mixed opinions on the ease of use
- Occasional glitches
- Limited email capabilities
Calendly vs HubSpot Meetings: Weighing the Pros and Cons
Choosing the right scheduling tool can streamline your workflow and save you valuable time. Both Calendly and HubSpot Meetings offer strong features, but they cater to different needs. Here's a breakdown of their strengths and weaknesses:
Calendly shines with its user-friendly interface, making it a breeze to set up and manage your schedule across devices. It integrates seamlessly with various platforms, offers multiple event types, and provides both automatic reminders and customizable availability. However, extensive customization might require more effort, internet connectivity is crucial, and the free version has limitations. Recurring bookings can also be less convenient.
HubSpot Meetings takes an all-in-one approach, integrating scheduling with its free CRM system. It offers extensive customization options, real-time lead insights, and lets you create personalized email sequences. However, the per-user cost can add up quickly, ease of use is subjective, occasional glitches have been reported, and email capabilities might be limited compared to dedicated email marketing tools.
Deciding Between Calendly and HubSpot Meetings: A Focus on Features
Feeling overwhelmed by the back-and-forth of scheduling appointments? Both Calendly and HubSpot Meetings offer solutions, but which one best expedites your process? Here's a breakdown to help you decide.
Calendly: Streamlined Scheduling Champion
Calendly stands out for its simplicity and laser focus on streamlining appointments. It boasts a wider range of scheduling features, making it ideal for those who prioritize ease of use. Think customizable availability, automated reminders, and a user-friendly interface that works seamlessly across devices. Plus, Calendly offers a more affordable pricing option. However, keep in mind your specific needs and budget – Calendly might lack the in-depth customization some users require.
HubSpot Meetings: The All-in-One Powerhouse (with a Side of Scheduling)
HubSpot Meetings takes a different approach. It's part of a larger Customer Relationship Management (CRM) platform, offering scheduling alongside features like contact management and sales tools. While powerful overall, HubSpot's scheduling functionalities might not be as comprehensive as Calendly's. This could be a drawback if you need a highly customizable scheduling experience. Additionally, HubSpot tends to be a pricier option.
The Verdict: Needs First
The best choice boils down to your specific needs. If streamlining your scheduling process is paramount, Calendly's dedicated features are likely ideal. However, if you require a comprehensive CRM solution with scheduling as a bonus, HubSpot could be a good fit. Consider your priorities and budget to make the decision that best optimizes your workflow.
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